The E Mail
It has happened several times in the last week, important items that I need have ended up in my SPAM box and in my Junk mail without me offering those addresses to the SPAM GODS or the JUNK Mail Gods! In addition, I think frequency of emails back and forth to people also may cause a bit of chaos as multiple emails from people or a frequently read name may cause you to NOT read an email.
I had a few emails that I receive from ‘names’ so often that I think in my mind I will open them later only to find that they are only sitting. My least favorite is a mail process that I use over and over with a few of my close friends. The scenario of one email stacking up and not allowing me to actually read the last thread can become difficult and lend itself to email disorganization, even when starred and prioritized. I greatly dislike the stacking and I have found that emails have become lost in the stacking process(not literally, just un-noted). We all have discussed this(my friends and myself) and we seem to all feel the same way about the stacking prophecy.
NO SPAM
My Spam box has just become inundated with things I have not even marked Spam and I still filter through it regularly because you never know what is lurking in that box. I wonder who or what decides which emails go to Spam. Yes of course I know the answer and I understand but the un-filtering process is not an easy task. I would suggest,(after a lot of experience with this on my own end) to make sure to Not just mark something as SPAM if it is coming from a company or organization other than a normal email address you deal with daily. I have had emails come from different departments and not realize that I would NEED these, and I SPAMMED them and you can figure it out from here I had to go ‘digging’. Don’t SPAM mark it unless you are SURE it is SPAM!
OVER EMAILING
As with human nature, the tendency to see too much of the same thing creates an affinity that causes us to just look without seeing, and often times, a name that appears and reappears in your email box may just be glanced over! A great way around the over-emailing prophecy, is simply an IM. Yes Instant Messaging. If you and the other party are both online, it is easier to IM/DM than to keep emailing back and forth with lag time and creating a trail of possible UNREAD emails. Get on IM/DM,message in real time and it records your conversation for use later, I have done this plenty with my Gmail and I love this feature. You can refer to any of the particulars later, but you can really get some work done quickly by instantly connecting.
SUBJECTS
A last big note of the Junk Mail and the Spam Mail is a small note that I have been found guilty of over and over myself. Take heed, place a SUBJECT in every email your scribe. An email without an Subject no matter how great the content will often be marked as SPAM, or JUNK mail and may never arrive to the INBOX of the intended party! I spent hours crafting an email one day as it was a long business proposal, after spell checks, grammar checks and readability I thought, “WOW, this letter rocks let me send it and get it to the EYES of the decision-maker that said send it”. I did send it, but in all my spell checks and grammar checks and getting SOOOO excited to send it.. I forgot a subject and days later, after waiting patiently for a response, I CALLED. The person I called never checked his SPAM box, he felt Spam deserves to be in a SPAM box and why bother? Needless to say, Lesson learned and I hope that will help you.
As with the SPAM thing, it might be really important to note: while texting is great, and IM/DM’s rock for instant communication, it is so much nicer to still HEAR what the other person has to say with their words being conveyed over the phone. I still pick up the phone, frequently, because there is nothing better than PERSONAL communication. Dealing with many West Coast Companies, I am finding that the trend is back to basics, keeping things personal!
Think, and react carefully with every key strike as you can send the email to the wrong box, without even trying! Good luck!
Information in this email is strictly based on my own use of email!
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